Category «Project Management»

This category is filled with basic concepts of project management. You will learn project initiation, scope planning, resource planning, procurement planning, schedule planning, cost, quality, communication planning and project closing & success in this category.

Team Conflict Symptoms, Causes, Strategy & Conflict Resolution Process

Team Conflict Symptoms, Causes, Strategy & Conflict Resolution Process

Dealing with Conflict Successful managers can effectively manage conflict. This ability is considered a core competency and is required for managers who want to grow and advance. Unfortunately, it is also one of the most difficult skills a manager can develop. Activity Kindly list individually the symptoms of team conflict that you have ever experienced …

3 Stages Project Success Criteria in Public Sector Projects

3 Stages Project Success Criteria in Public Sector Projects

3 Stages Project Success Criteria in Public Sector Projects 3 Stages of Project Success Criteria Success of a Project is measurable at three Stages: Stage 1 (Output): Successful completion of Project in terms of Sextuple Constraints (Scope, Time, Cost, Quality, Resources, and Risk) Stage 2 (Outcome): Successful Project Outcomes using product the project has produced, …

7 Major Types of Project Charts & Project Diagrams

7 Major Types of Project Charts & Project Diagrams

What is a Flow Chart? Flow Charts represent relationships among the Activities and Tasks that make up a project process.  Uses: Determine COQ Study the Steps of a Process leading to a Quality defect Make Changes to the Process with a Quality defect Consider flow diagram for a simple project of painting a house. Control …

Tools for Controlling Project Resources and Managing Project Procurement

Tools for Controlling Project Resources and Managing Project Procurement

Managing and Controlling Project Resources As the Project progresses, the Project Manager must acquire all the resources (human, machine and material), train and manage human resources, and control all the resources.  Specifically, Internal Resources are acquired from Functional or Resource managers, depending on the Org. External resources are acquired through the Procurement processes Acquired Resources …

Monitoring, Evaluating and Controlling Project Quality & Project Risks

Monitoring, Evaluating and Controlling Project Quality & Project Risks

Managing Project Quality Aka Quality Assurance is the process of implementing the Quality Plan and monitoring that the Quality Objectives are met and that ineffective processes and causes of Poor Quality are identified.  Specifically, The focus is on the processes used in the project Standards are followed and met to assure that the final product …

Monitoring Project Schedule and Project Cost

Monitoring Project Schedule and Project Cost

Monitoring Project Schedule As the Project progress, activities are started and completed as per the Schedule Baseline.  Any delays may have Cost implications or incur Penalties (Liquidated Damages) in accordance with the Contract.  Specifically: EVA KPIs indicate the Status of Project Schedule-wise. Relevant KPIs are SV tu, SPI tu, SV mu & SPI mu, SV% …

What is Project Execution, Evaluation & Control?

What is Project Execution, Evaluation & Control?

What is Project Execution, Evaluation & Control? What is Project Execution The Planned Project Activities are executed to complete the Project Deliverables and the Project Objectives. Project is led and managed by the Project Manager; he is responsible for ensuring successful completion of the Project. His team (called Project Team), comprises two sides: Project Staff …

Defining Quality Management Concepts, Quality Objectives & Standards

Defining Quality Management Concepts, Quality Objectives & Standards

Defining Quality Management Concepts, Quality Objectives & Standards Quality Management System (QMS) The system of creating and following organizational Policies and Procedures and tailoring them to ensure the Project also meets the needs of the Customer Quality Assurance (QA) Part of the QMS that aims to provide confidence that Quality requirements are being fulfilled and …

What are project meetings, meeting rules and 7’Cs of Communication

What are project meetings, meeting rules and 7’Cs of Communication

What are project meetings? Project meetings are face-to-face or virtual meetings held to make decisions, respond to Stakeholder Requests, discuss Project matters of mutual interest with suppliers, vendors, and other project stakeholders.  Following meetings are held on a project: Procurement Meetings Like Pre-Bid Conference, Bid Opening, Contract Negotiations, Contract Review Meetings, Procurement Review Meetings, etc. …

16 Types of Project Communication Identified & Explained

16 Types of Project Communication Identified & Explained

16 Types of Project Communication Identified & Explained Project Communication is exchange of project information.  Purpose of project communication is to meet the communication needs of stakeholders; A project manager spends about 90% of his time communicating.  Project communication may be: Internal Communication with stakeholders within the project and within the organization External. Communication with external …

A 5 Step Risk Management Approach & Examples

A 5 Step Risk Management Approach & Examples

A 5 Step Risk Management Approach & Examples The five step risk management approach involves; Risk Analysis –Planning Planning Risk Response –Planning Implementing Risk Response –Executing Monitoring Risks –Mostly Executing Step 1: Risk Identification Risk Identification involves identifying: Individual project risks Sources of overall project risk Risk identification can be done by a large number …

20 Basic Risk Management Concepts & Examples

20 Basic Risk Management Concepts & Examples

Risk Management It is the process of Identifying Risks, evaluating them, Planning & Implementing Responses to Risks, and Monitoring all these processes Project Risk An uncertain incident that may occur or has already occurred during any stage of project work is known as a risk.  Also Knows ad an Unknown event which can have both …

Understanding the Concepts of Project Procurement

Understanding the Concepts of Project Procurement

Reasons for Project Procurement Scarcity/Unavailability of in-house Competence Cost constraints Less Requirement (Cost Effectiveness) Time constraints Brand preference Important Procurement Concepts Bidding It is the entire process from the time the Buyer/Seller advertises his intention to buy/sell goods or services to the signing of Agreement between the Buyer and Seller Bid An offer in response …

Conflict Resolution Techniques for planning and managing Project HR

Conflict Resolution Techniques for planning and managing Project HR

Essential Interpersonal Skills for planning and managing HR: Influencing is being persuasive and being able to acquire the required resources for the Project; achieved through clear articulation of points, active listening, data collection, awareness of all points of view, etc. Motivation stimulating someone for an act or to behave in your desired way. Negotiation can …

Use of Tuckman’s Model in Development of Project Team

Use of Tuckman’s Model in Development of Project Team

In Tuckman’s model a team goes through five stages of growth on their way to becoming a cohesive and productive team: Use of Tuckman’s Model in Development of Project Team Forming The Project Manager provides the team with guidance and structure. Storming If team members are not collaborative or open to differing ideas and perspectives, …

Elaborating the Concept of Earned Value Analysis (EVA)

Elaborating the Concept of Earned Value Analysis (EVA)

Elaborating the Concept of Earned Value Analysis (EVA) When to perform earned value analysis? Any time At Actual completion of Activities, Work Packages or at Actual Milestones (best) Key Terms in earned value analysis: Current Schedule & Cost Performance Budget at Completion (BAC) Planned Value (PV) Earned Value (EV) Earned Schedule (ES) Actual Cost (AC) …

Precedence Diagramming Method Explained with Examples

Precedence Diagramming Method Explained with Examples

Precedence Diagramming Method Explained with Examples Precedence Diagram A Diagram in which Activities are represented as Nodes, linked by Arrows which represent sequence in which activities stop or start is called precedence diagram. PDM includes four Dependencies (Precedencies) or Logical Relationships between Activities Finish-to-Start Start-to-Start Finish-to-Finish Start-to-Finish Predecessor Activity is the one that logically (chronologically) …

Resources Estimation Tools and Collecting Requirements

Resources Estimation Tools and Collecting Requirements

Resources Estimation Tools and Collecting Requirements Tools for Project Resources Estimation Rough Order of Magnitude (ROM) Estimation Analogous Estimation of resources Parametric Estimation of project resources Three-Point Estimation: Triangular Estimation (Simple Average) Beta Estimation (Weighted Average) Points to Note: Each method has strengths and weaknesses Estimation should be based on several methods, which should deliver …

Project Scope vs Product Scope & Scope Planning vs Scope Statement

Project Scope vs Product Scope & Scope Planning vs Scope Statement

Project Scope Project scope is the combination of both product and non-product scope. Product Scope + Non-Product Scope = Project Scope ‘Non-Product Scope’ (‘HOW’ of the Product) How to achieve the Product: Planning, Execution, Management, Logistics etc.) Product Scope (‘WHAT’ & ‘WHAT NOT’ of the Product) Note: Scope ‘Exclusions’ must be in context & realistic …

What is a Stakeholder, stakeholder types and engagement strategies?

What is a Stakeholder, stakeholder types and engagement strategies?

The project manager should manage the various influences of a stakeholder in relation to the project requirements, through prudent engagement strategies to ensure a successful outcome. What is a Stakeholder? Anyone who affects or get affected in any way by an organization like organizational decisions, its products/services or its deliverables is considered as a stakeholder. …

Crashing, Fast Tracking, Scope Trimming & Factors influencing Projects

Crashing, Fast Tracking, Scope Trimming & Factors influencing Projects

Schedule Compression Techniques Schedule compression techniques are used to bring project back on Planned Schedule (Schedule Baseline) by Fast Tracking or Crashing the Schedule for the Remaining Work Crashing If schedule compression is required, then critical path activities are adjusted by adding or removing some activities from it without changing the actual project scope. Trades …

Define Project Life Cycle, Operations, Programs & Portfolio

Define Project Life Cycle, Operations, Programs & Portfolio

Project Life Cycle The sequence of stages a project undergoes from its start till completion is considered as project life cycle: Concept Development → Feasibility Study → Design → Prototype → Build →Test → Handover (Close) However, most literature depicts the Life Cycle in terms of the 5 overlapping Process Groups which represent activities performed …

What is a Project & Which Factors Initiate Projects?

What is a Project & Which Factors Initiate Projects?

A Project is a one-time venture undertaken to create a distinctive Product, Service or deliverable → Product, Service or Result as known as Deliverable Detailed Elaboration of Project definition Temporary  One-Time, with definitive Beginning & End A Project ends when the project’s objectives have been achieved. Projects are Temporary, but their Deliverables (particularly of social, …